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Letter Formatting

Your cover letter should be written in business format and addressed to a particular individual. It should be clear, concise, brief (one page), and flawless! This represents you at your best, after all.

Parts of a cover letter

  • Your name, address, phone number and e-mail address. Can be formatted in standard business letter format or as it appears on your resume.
  • Date.
  • Contact & address. Use an individual’s name, whenever possible.
  • Salutation. Dear Mrs., Ms., or Mr.
  • First paragraph. State the reason you are writing, explain the type of work you are interested in, or the specific position you are applying for, and indicate how you learned about the employer and/or the opening.
  • Body paragraph(s). Be specific about why you are interested in the position and show your enthusiasm. Briefly summarize some of your strongest qualifications to do the work. Consider this from an employer’s point of view by linking your skills to specific requirements in the job description. Show what you have to off er the employer; don’t just daydream about what the employer can off er you.
  • Closing paragraph. Refer the reader to the resume (or application form) you are enclosing. Declare your interest in an interview and off er to provide further documentation upon request.
  • Signature.
  • Your name (typed).
  • Enclosure